| Quality and Data Activities for the Financial Year 2001/02
- Appendix B |
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| Activity Description |
Q&
D Activity Code |
Statutory
(S)/Non-statutory (N) |
Start
Date |
Completion
Date |
Duration |
IT
Resource |
Allocated
Personnel |
Q&D
Task Responsibility |
% of Q&D Time
During Month |
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| APRIL |
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| Secondary
School Pupil Performance Data Collection and Analysis |
A |
Non-statutory |
April |
May |
|
Excel and
Dataease |
PR, CEB |
Summary for
Schools and Advisers |
|
|
|
| Primary
School Collection of Optional Year 4 SATS |
A |
Non-statutory |
April |
June |
|
Excel, Dataease
and SPSS |
PR, CEB |
Summary
Information and Value Added for Schools and Advisers |
|
|
|
| Target Setting - Key Stage 2 and GCSE |
A |
Statutory |
April |
December |
|
Excel
and Dataease |
PR,
CEB |
Target
Profiles for Advisers |
|
|
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| NOF |
E |
Statutory |
April |
March |
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| NGfL Phase 4 - Distribution of Funds |
C |
Statutory |
April |
April |
|
Word
and Excel |
PR,SJJ |
Distribution
of NGfL Funds to schools |
|
|
|
| NGfL Phase 4 - Primary - New school orders |
C |
Non-statutory |
April |
March |
|
Word
and Excel |
SJJ |
Provide
schools with ICT Shopping List and place external orders as required -
arrange delivery |
|
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| NGFL Phase 4 - Secondary - Project Management |
C |
Non-statutory |
April |
March |
|
Word
and Excel |
PR |
Provide
Project Management |
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| NGFL Phase 4 - Financial Planning |
C |
Non-statutory |
April |
March |
|
Excel |
SJJ,
PR |
Provide
financial planning and control |
|
|
|
| School Email System - On going |
F |
Non-statutory |
April |
March |
12
months |
Corporate
System |
PR |
Provision of reliable
and secure email system |
|
|
|
| School Email System - Secondary |
F |
Non-statutory |
April |
September |
5
months |
Corporate
System |
PR |
Introduce
a relaible and secure email system for secondary schools |
|
|
|
| Halton Intranet / Internet |
F
& G |
Non-statutory |
April |
March |
12
months |
Corporate
System |
PR/CEB
& AS |
Co-ordinate
Education input |
|
|
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| School Profiles |
A,B
& F |
Non-statutory |
April |
March |
12
months |
Corporate
System |
CEB,
PR |
Produce school
and LEA summary on-line information |
|
|
|
| Quality and Data - Financial Records |
C |
Non-statutory |
April |
March |
12
months |
Excel |
SJJ,
PR |
Provide
financial planning and control |
|
|
|
| Clerking of Governing Bodies |
? |
Non-statutory |
April |
March |
12
months |
Word. |
PR,CEB |
Clerking
of Governing Bodies |
|
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|
| Statistics of the Education Service |
B |
Non-statutory |
April |
March |
1
month |
Excel
and Capita software |
CEB |
Summary
of Pupil, Teacher information - January 2000 for Directorate |
|
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| EMS - System Support |
F |
Non-statutory |
April |
March |
1
month |
EMS
(Capita software) |
CEB,
PR, IT Services |
Successful
migration to Version 3 and on Education PCs |
|
|
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| EMS - PULSE Implentation |
A/B |
Statutory |
April |
March |
12
months |
EMS
(Capita software) |
All
+ AA team |
Project
Management - Effective data transfer - data cleaning and data matching. |
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| APRIL |
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| Cleaning
of STAR pupil data - Care 2000 |
A,B & G |
Statutory |
April |
March |
12 months |
EMS &SIMS
(Capita software)/Care 2000 |
All + AA team |
Project
Management - Effective data extraction and schools ready for PLASC 2002 |
|
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| PLASC - Pupil level Form 7 |
A,B & G |
Statutory |
April |
March |
12
months |
EMS
& SIMS (Capita software)/Assessment Manager |
All
+ AA team |
Project
Management - Effective data transfer - data cleaning and data matching. |
|
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| Form 540F & 539F (RSG Pupil Info) |
B |
Statutory |
April |
April |
1
month |
|
DA,
LS |
All
stages for SSA purposes |
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| KS1
Assessment - Project Planning |
A |
Statutory |
April |
April |
|
Word and Excel |
PR |
Produce
project plan |
|
|
| Education IT - General Support |
F |
Non-statutory |
April |
March |
12
months |
All
Systems |
CEB,
PR and SJJ (accounts) |
Identification
of problems, ordering of new equipment and checking on operating efficiencies |
|
|
| NFER 7+, 9+ and 10+ - Analysis / inc value added analysis |
A |
Non-statutory |
April |
May |
2
months |
Excel,
SPSS and Dataease |
PR,
CEB |
Summary
Information for Schools and Advisers |
|
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| IT Training Programme |
G |
Non-statutory |
April |
March |
12
months |
SIMS
& MS Office |
All |
Offer
a comprehensive range of IT software courses. |
|
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| IT Support Service |
G |
Non-statutory |
April |
March |
12
months |
SIMS,
MS SQL & MS Office |
All |
Provide
and maintain an effective and up to date IT support & training service as
specified in the service level agreement |
|
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| Schools IT Helpdesk |
G |
Non-statutory |
April |
March |
12
months |
SIMS
& MS Office |
All |
Maintain
an helpline and aim to respond within the three hours as specified in the
service level agreement |
|
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| Schools Support-Financial Records |
G |
Non-statutory |
April |
March |
12
months |
Excel |
AS/PR |
Provide
financial planning & control |
|
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| MAY |
|
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| School
Finance |
G |
Non-statutory |
April |
March |
12 months |
FMS6/Excel/Funding
changes |
All |
Issue support
and guide software/spreadsheet for school staff to record their school budget |
|
|
| Software Training for staff |
G |
Non-statutory |
April |
March |
12
months |
SIMS,
MS Office & Technical |
All |
Provide
a training programme to meet changes in legislative & school needs |
|
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| Assessment Manager Training Programme |
G |
Non-statutory |
April |
June |
3 months |
SIMS-AM |
AS/KR |
Provide
a basic 1.5 days of training in-line with the SRB project |
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| SIMS-Common Platform Upgrade |
G |
Non-statutory |
April |
April |
1
month |
SIMS |
AA/KR/PB |
Upgrade
SIMS software supplied by CAPITA |
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| School Timetable |
G |
Non-statutory |
April |
September |
6
months |
SIMS-Nova-T |
KR/AA |
Assist
with preparation for new academic year timetable+I11 |
|
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| Performance
/ Best Value Indicators |
A & B |
Statutory |
April |
March |
12 months |
Excel |
PR |
Provide
required information for Audit Commission / Best Value Inspections |
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| MAY |
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| KS1
Assessment - Training for KS Manager |
A |
Statutory |
May |
May |
1 month |
|
PR, CEB |
Provide
appropriate software and guidance notes for schools |
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| KS1 Assessment - Collection
of Pupil Information |
A |
Statutory |
May |
June |
2 months |
KS Manager Central |
CEB, RH |
Provision of data for analysis |
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| DfEE Absence return |
B |
Statutory |
May |
June |
2
months |
Excel |
CEB |
Provide
data analysis for schools and LEA, and to DfEE |
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| KS2 Assessment - Secondary Transfers |
A |
Statutory |
May |
May |
1
month |
Dataease
/ Excel |
RH,
CEB |
Identify
on Year 6 database secondary school transfers |
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| Returns to NCER |
A |
Non-statutory |
May |
May |
1
month |
|
CEB |
Provide
pupil data to NCER |
|
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| School Group Numbers |
B |
Statutory |
May |
May |
1
month |
Excel |
PR |
Calculation of and distribution of school group numbers
to schools |
|
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| NOF |
E |
Statutory |
May |
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| NGfL -
Secondary - Proxy Servers |
C |
Statutory |
May |
July |
|
|
PR |
Co-ordination
of project |
|
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| Keystage
collection of data-Seminars/Support |
G |
Statutory |
May |
July |
3 months |
SIMS-KS |
PR/AA |
To provide a
series of seminar sessions & follow up support for the process |
|
|
| Optional Sats Collection of data |
G |
Statutory |
May |
July |
3
months |
SIMS-AM |
PR/AA |
To
provide a series of seminar sessions & follow up support for the process |
|
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| JUNE |
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| KS1
Assessment - Analysis |
A |
Statutory |
June |
July |
2 months |
KS Manager
Central and Excel |
CEB, SJJ |
Provide data
analysis to schools and advisers and statutory LEA return to DfEE |
|
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| KS2
Assessment - Collection from Schools |
A |
Non-statutory |
June |
July |
2
months |
Excel
and Dataease |
CEB |
Provide
schools with Year 6 pupil data - collect Year 6 KS 2 data |
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| Academic
year end procedures |
G |
Non-statutory |
June |
July |
2 months |
SIMS-STAR |
All |
Assist year end
process |
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| Keystage 1 Results |
G |
Statutory |
June |
July |
2
months |
SIMS-Keystage
Manager & AM |
All |
Support for
the recording and reporting of KS1 results |
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| JULY /
AUGUST |
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| KS2
Assessment - Analysis |
A |
Non-statutory |
August |
August |
1 month |
Excel |
CEB |
Provide data analysis
to schools and advisers |
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| KS3 Assessment - Analysis |
A |
Non-statutory |
August |
August |
1 month |
Excel |
CEB |
Provide data analysis
to schools and advisers |
|
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| Transfer Data to Secondary Schools |
A |
Non-statutory |
July |
July |
1
month |
Excel
and Dataease |
CEB,
PR |
Provide
Year 7 intake data to schools and advisers |
|
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| Data transfer process. |
G |
Statutory |
July |
July |
1
month |
SIMS-STAR
& Data Manager |
All |
Guidance
and support for the transfer of their school data |
|
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| JULY /
AUGUST |
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| Preparation
ofAutumn Form 7 Partial Return & DfEE September Pupils Count/ Class Size
Count |
B |
Statutory |
July |
August |
2 months |
Excel |
CEB |
Preparation of
forms |
|
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| KS2 & 3 Assessment - Information from QCA |
B |
Non-statutory |
August |
September |
1
month |
Excel
and Dataease |
PR,
CEB |
Provide school/LEA
provisional summary reports |
|
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| GCSE - Analysis |
A |
Non-statutory |
July |
August |
1
month |
Excel |
PR,
CEB |
Preparation
of 2000 analysis |
|
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| KS1
Historical Analysis |
A |
Non-statutory |
July |
August |
2 months |
Excel |
CEB, RH |
Historical
analysis 1998-2000 for schools and advisers |
|
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| Set up
new academic year |
G |
Non-statutory |
July |
July |
1 month |
SIMS-Attendance |
All |
Assist the set
up of acamedic years for schools |
|
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| End of term reviews / parent reports |
G |
Non-statutory |
July |
July |
1
month |
SIMS-AM |
AS/KR |
Support
the collation & aggregation of school based assessments |
|
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| Exam Results |
G |
Non-statutory |
August |
August |
1
month |
SIMS-Exams |
KR/AA/PB |
Assist
collection & storing of exam results |
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| SEPTEMBER |
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| GCSE /
A-Levels / GNVQ / NVQ |
A |
Non-statutory |
September |
November |
2 months |
Excel,
SPSS, Dataease and NCER |
PR, CEB |
Provide data
analysis to schools and advisers |
|
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| Training
schools to use Assessment Manager re Baseline |
G |
Statutory |
September |
October |
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| Baseline
Assessment - Collection of data and analysis |
A |
Statutory |
September |
October |
2 months |
Dataease and
Excel |
CEB, PR, RH |
Collection of
and analysis of Halton Baseline data |
|
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| Baseline
Assessment - Guidance & Support for the collection of data |
G |
Statutory |
September |
October |
2
months |
SIMS-AM |
AS/KR |
Overview,
training and follow-up support |
|
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| Autumn Form 7 Partial Return & DfEE September Pupils Count/
Class Size Count - Active Phase |
B |
Statutory |
September |
October |
2
months |
Excel |
CEB |
Collection
of school information - and analysis.
Submission to DfEE |
|
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| Pupil Forecasts |
B |
Non-statutory |
September |
October |
2
months |
Dataease
and Excel |
PR |
Pupil
Forecasts to schools |
|
|
| KS2 Historical Analysis |
A |
Non-statutory |
September |
October |
1
month |
Excel |
CEB,
RH |
Historical
analysis 1998-2000 for schools and advisers |
|
|
| KS3 Historical Analysis |
A |
Non-statutory |
September |
October |
1
month |
Excel |
CEB,
RH |
Historical
analysis 1998-2000 for schools and advisers |
|
|
| GCSE Historical Analysis |
A |
Non-statutory |
September |
October |
1
month |
Excel
and NCER |
CEB,
RH |
Historical
analysis 1996-2000 for schools and advisers |
|
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| Unique pupil numbers for newly admitted pupils |
G |
Statutory |
September |
September |
1
month |
SIMS-Data
Manager |
All |
Support
the allocation of UPN's to newly admitted pupils |
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| Assessment Manager Reporting |
G |
Statutory |
September |
August |
12
months |
SIMS-AM |
AS/KR |
Training,
guidance and support in the production of pupil reports for parents |
|
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| OCTOBER |
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| Value
Added Analysis - KS2/KS3 : NFER/GCSE : KS3/GCSE |
A |
Non-statutory |
October |
November |
2 months |
Excel, SPSS and
Dataease |
PR, CEB |
Provide
Benchmark and Value Added Analysis to schools and Advisers |
|
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| Suppy NOR Information for RSG Calculation |
B |
Statutory |
October |
October |
1
month |
|
PR |
Provide
required data to DfEE |
|
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| SIMS-Halton set of aspects |
G |
Statutory |
October |
October |
1
month |
SIMS-AM |
KR |
Review
aspects & issue with the common platform release |
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| NOVEMBER |
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| Spring
Form 7 Full Return - Preparation |
B |
Statutory |
November |
December |
1 month |
Excel and Capita
software |
CEB |
Preparation of
systems |
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| Benchmarking Analysis - QCA Groups for 2001 - KS1,KS2,KS3 and
GCSE. |
A |
Non-statutory |
November |
November |
1
month |
Keypas
and Epas |
PR,CEB |
Production
of Reports |
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| Publication of
KS2 data |
A |
Statutory |
November |
November |
1 month |
NCER software |
CEB |
Production
Performance Tables to schools, advisers etc., |
|
|
Production Performance Tables and
distribution to schools, advisers, etc |
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| Exam entries
& amendments |
G |
Statutory |
November |
April |
5 months |
SIMS software |
KR/AA/PB |
Guidance and support
for the exam entries |
|
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| SIMS-Common
platform upgrade |
G |
Non-statutory |
November |
November |
1 month |
SIMS/MS SQL |
AA/KR/PB/AS |
Upgrade SIMS software
supplied by CAPITA |
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| DECEMBER |
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| NGfL - Phase 4 - Submission
of bid to DfEE |
C |
Statutory |
December |
March |
4 months |
|
PR |
Submission of bid to DfEE |
|
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| Form 618G |
B |
Statutory |
December |
March |
4
months |
Excel |
CEB,
RH |
Collection
of Teacher information and return to DfEE |
|
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| End of
term reviews / parent reports |
G |
Non-statutory |
December |
December |
1 month |
SIMS-AM |
AS/KR |
Support the
collation & aggregation of school based assessments |
|
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| JANUARY |
|
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| Spring
Census 2002 Full Return (PLASC) |
B & G |
Statutory |
January |
March |
3 months |
Excel and SIMS
software |
CEB/AA/PB/KR/AS |
Guidance and
support for the collection of school census returns - statutory DfEE
requirement |
|
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| NFER -
7+ and 9+ |
A |
Non-statutory |
January |
February |
1 month |
|
RH |
Distribution of
test papers to schools |
|
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| Pupil Forecasts |
B |
Non-statutory |
January |
February |
1
month |
Dataease
and Excel |
PR |
Pupil
Forecasts to schools |
|
|
|
| Update
EDP data |
|
Non-statutory |
January |
January |
1 month |
|
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| FEBRUARY |
|
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| NFER data |
A |
Non-statutory |
February |
March |
2 months |
Excel and SPSS |
PR, CEB |
Collection of
pupil data and analysis for schools and advisers |
|
|
|
| Production
of Annual January Statistics Report |
B |
Non-statutory |
February |
March |
1 month |
Excel and SIMS |
CEB |
Production of
Annual Statistics Report |
|
|
|
| School Financial Records |
G |
Statutory |
February |
June |
5
months |
SIMS-FMS6 |
PB/AS |
Assist
with the year end reconciliation |
|
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| MARCH |
|
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| Spring
Form 7 - Supply NOR and FSM Information |
B |
Non-statutory |
March |
May |
3 months |
Excel |
CEB |
Circulate Form
7 pupil data |
|
|
|
| Form 8A & 8B |
|
Statutory |
March |
March |
1
month |
|
LS,
DA |
Checking
return has been completed |
|
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| Keystage 2 & 3 |
A & G |
Statutory |
March |
March |
1 month |
SIMS-Keystage
Manager & AM |
All |
Preparation
for the recording and export of keystage results |
|
|
| SIMS-Halton set of aspects |
G |
Statutory |
March |
March |
1
month |
SIMS-AM |
KR |
Review
aspects & issue with the common platform release |
|
|
| End of term reviews / parent reports |
G |
Non-statutory |
March |
March |
1
month |
SIMS-AM |
AS/KR |
Support
the collation & aggregation of school based assessments |
|
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| Performance
Data = A |
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| Non
Performance Data = B |
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| NGFL /
ICT = C |
|
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| Internet
/ Intranet / Profiles = D |
|
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| New
Opportunities Fund = E |
|
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| IT /
Systems Support for Directorate = F |
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| Schools
Support = G |
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| Halton
Education = 0 |
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