Agenda and minutes

          The Minutes of the meeting held on 2^nd December 2010 were taken as read and signed as a correct record.

The Board considered:

(1)      whether Members of the press and public should be excluded from the meeting of the Board during consideration of the following items of business in accordance with Sub-Section 4 of Section 100A of the Local Government Act 1972 because it was likely that, in view of the nature of the business to be considered, exempt information would be disclosed, being information defined in Section 100 (1) and paragraph 3 of Schedule 12A of the Local Government Act 1972; and

(2)      whether the disclosure of information was in the public interest, whether any relevant exemptions were applicable and whether, when applying the public interest test and exemptions, the public interest in maintaining the exemption outweighed that in disclosing the information.

          RESOLVED: That as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information, members of the press and public be excluded from the meeting during consideration of the following items of business in accordance with Sub-Section 4 of Section 100A of the Local Government Act 1972 because it is likely that, in view of the nature of the business, exempt information will be disclosed, being information defined in Section 100 (1) and paragraph 3 of Schedule 12A of the Local Government Act 1972.

          The Sub Committee considered a report which sought approval for the Standing List of Contractors for Landscape Implementation Work. The list would be used to select Contractors to tender for landscape implementation work when necessary and would be maintained for 3 years.

          It was reported that notices had been placed in various publications and pre qualification questionnaires were sent to those companies who expressed an interest. Subsequently, submissions were excluded from the list as they did not provide the necessary technical information, they declined to continue the process, references were below average or financial appraisals were unacceptable. In addition, Health and Safety assessments were carried out on the remaining 23 Contractors and they were all considered acceptable.

          Members noted that the remaining 23 Contractors had also complied with the requirement of the pre qualification questionnaire to have a policy which deals with discrimination and equal opportunities.    

          RESOLVED: That

(1)                      the following Standing List of Contractors for Landscape Implementation Work be approved; and

(2)                      the following list shall be maintained for 3 years.

MINUTES ISSUED:  21st December 2010

CALL IN:  31^st December 2010

Any matter decided by the Executive Board Sub Committee may be called in no later than 31^st December 2010