Issue - meetings

The Board considered report of the Strategic Director, Enterprise, Community and Resources, on a request to waiver Procurement Standing Orders for the tender and provision of Commercial Vehicle and Plant Spares and Components.

The Board was advised that the Fleet Management and Maintenance department was responsible for the servicing, repair and safe operation of a diverse range of vehicles, plant and machinery. It was noted that the existing contract for the supply of vehicle spares and components would end on 31 July 2017. It was proposed that new contract arrangements would provide for greater level of flexibility, with an anticipated start date of 1 February 2018.

In order to allow a robust procurement process to take place, a waiver of Financial Standing Orders was sought to cover the six month period before the start of the new contract.

RESOLVED: That

1)    the Board note that a procurement process will be entered into with the purpose of securing the supply and management of Commercial Vehicle and Plant Spares and Components for use in the maintenance and repair of the Council’s operational vehicle fleet, plant and equipment; and

2)    the Board approves the waiver of Procurement Standing Orders to the value of £147,000 to cover a six month period from 1 August 2017 to 31 January 2018 under the existing agreement with Carberry Park Bootle Brake and Clutch Limited, as an interim measure, whilst a procurement process referred to in Resolution 1) be entered into.