Issue - meetings

          The Board considered a report of the Operational Director – ICT and Support Services, which sought approval to enter into a contract for the supply of fully warrantied and insured laptops, over a five-year period on a lease rental basis, leading to the ownership of the devices for the sum of £1 per device upon completion of the contract.

Reason(s) for Decision

To seek approval for the acceptance of a tender for the replacement of all officer laptop devices.

Alternative Options Considered and Rejected

Not to replace the laptops is not an option, as many existing devices will not operate Windows 11 and M365. A procurement exercise had been undertaken via a Government portal, resulting in a number of tender bids being received which meet the required specification. 

Implementation Date

1 August 2023.

          RESOLVED: That

1)    details of the procurement process undertaken, the proposed contract award and funding as set out in the report, be noted; and

2)    the proposal for all officer devices be replaced with new laptops which are fully warrantied and insured under contract with Phoenix Ltd for a five-year period, be approved.